petty cash voucher

简明释义

零用金凭单

英英释义

例句

1.Make sure to keep the receipt when you complete the petty cash voucher.

在完成零用现金凭证时，请确保保留收据。

2.You can use a petty cash voucher to claim minor expenses incurred during business trips.

您可以使用零用现金凭证来报销出差期间产生的小额费用。

3.I need to submit a petty cash voucher for the office supplies we purchased last week.

我需要提交上周我们购买的办公用品的零用现金凭证。

4.The finance department requires a signed petty cash voucher for all reimbursements.

财务部门要求所有报销都需要签署的零用现金凭证。

5.Please fill out the petty cash voucher for your lunch expenses.

请填写您的午餐费用的零用现金凭证。

作文

In any organization, managing finances effectively is crucial for maintaining smooth operations. One of the essential tools used in financial management is the petty cash voucher. A petty cash voucher is a document that records small cash expenditures that do not warrant a formal purchase order or invoice. These small expenses can include items such as office supplies, snacks for meetings, or minor repairs. The use of petty cash vouchers helps streamline the reimbursement process and ensures that all cash transactions are accounted for properly.The process of using a petty cash voucher typically begins when an employee needs to make a small purchase. Instead of going through the lengthy process of requesting a check or waiting for approval for a larger expense, they can access the petty cash fund. This fund is usually kept in a secure location, such as a locked drawer, and is managed by a designated individual, often referred to as the petty cash custodian.When an employee makes a purchase using petty cash, they must fill out a petty cash voucher. This voucher includes details such as the date of the transaction, the amount spent, the purpose of the expense, and the signature of the employee making the purchase. It may also require the signature of the petty cash custodian to verify that the funds are being disbursed correctly. Once the petty cash voucher is completed, the employee can take the cash needed for the purchase.After the transaction, it is vital to keep the petty cash voucher along with any receipts related to the purchase. This documentation serves as proof of the expenditure and is essential for reconciling the petty cash fund at the end of the month. The petty cash custodian will periodically review the vouchers and receipts to ensure that all expenses are legitimate and properly documented.One of the significant advantages of using a petty cash voucher system is that it simplifies the tracking of small expenses. By having a clear record of what has been spent and for what purpose, organizations can better manage their budgets and avoid overspending. Additionally, it allows employees to have immediate access to funds for necessary purchases, which can enhance productivity and efficiency within the workplace.However, it is essential to establish clear policies regarding the use of petty cash and the completion of petty cash vouchers. Without proper guidelines, there is a risk of misuse or mismanagement of funds. Organizations should provide training on how to fill out a petty cash voucher correctly and outline what types of expenses are appropriate for petty cash. This ensures that everyone involved understands the importance of accountability and transparency in financial transactions.In conclusion, the petty cash voucher is a vital component of effective financial management within an organization. It provides a simple yet efficient way to handle small cash transactions while ensuring that all expenditures are documented and accounted for. By implementing a robust petty cash system and educating employees on its use, organizations can improve their financial processes and maintain better control over their budgets.

在任何组织中，有效管理财务对于保持顺利运营至关重要。财务管理中使用的基本工具之一是零用现金凭证。零用现金凭证是一种记录小额现金支出的文件，这些支出不值得正式的采购订单或发票。这些小额开支可以包括办公用品、会议小吃或小修理等项目。使用零用现金凭证有助于简化报销流程，并确保所有现金交易都得到适当的记录。使用零用现金凭证的过程通常始于员工需要进行小额购买时。员工可以访问零用现金基金，而不必经历申请支票或等待较大支出批准的漫长过程。这个基金通常存放在安全的地方，例如锁住的抽屉中，由指定的个人管理，通常称为零用现金保管员。当员工使用零用现金进行购买时，他们必须填写一份零用现金凭证。该凭证包括交易日期、支出金额、费用目的以及进行购买的员工签名。它还可能要求零用现金保管员的签名，以验证资金是否正确分配。填写完零用现金凭证后，员工可以提取所需的现金进行购买。交易后，务必将零用现金凭证和与购买相关的任何收据保留在一起。这些文件作为支出的证明，对于在月底核对零用现金基金至关重要。零用现金保管员会定期审核凭证和收据，以确保所有费用都是合法的并且得到了适当的记录。使用零用现金凭证系统的一个重大优势是简化了小额支出的跟踪。通过清晰记录支出的内容和目的，组织可以更好地管理其预算，避免超支。此外，它允许员工立即访问用于必要购买的资金，从而提高工作场所的生产力和效率。然而，建立关于零用现金使用和填写零用现金凭证的明确政策是至关重要的。没有适当的指导，存在滥用或管理不善资金的风险。组织应提供有关如何正确填写零用现金凭证的培训，并概述哪些类型的费用适合使用零用现金。这确保所有相关人员了解财务交易中的问责制和透明度的重要性。总之，零用现金凭证是组织内有效财务管理的重要组成部分。它提供了一种简单而有效的方式来处理小额现金交易，同时确保所有支出都得到记录和核算。通过实施强大的零用现金系统并教育员工如何使用，组织可以改善其财务流程，更好地控制其预算。