letter of transmittal

简明释义

附函

英英释义

例句

1.Please include a letter of transmittal in your submission to ensure all documents are properly acknowledged.

请在您的提交中包含一份转交信以确保所有文件得到适当确认。

2.The letter of transmittal serves as a cover page for the financial statements we submitted.

这份转交信作为我们提交的财务报表的封面页。

3.The letter of transmittal should clearly state the purpose of the documents being sent.

这份转交信应清楚说明所发送文件的目的。

4.When sending the report, don't forget to attach the letter of transmittal for reference.

发送报告时，别忘了附上转交信以供参考。

5.Our client requested a letter of transmittal along with the contract to confirm receipt.

我们的客户要求附上一份转交信与合同一起确认收件。

作文

In the world of business and formal communication, a variety of documents play crucial roles in conveying information effectively. One such document is the letter of transmittal, which serves as a cover letter to accompany reports, proposals, or other important documents. Understanding the purpose and structure of a letter of transmittal can enhance one's ability to communicate professionally and ensure that the recipient understands the context of the enclosed materials.A letter of transmittal is typically used when sending a report or a proposal to an individual or an organization. Its primary function is to introduce the accompanying document, providing a brief overview of its contents and significance. This introduction is essential, as it helps set the tone for the reader and provides them with the necessary context to understand the enclosed material.The structure of a letter of transmittal generally includes several key components. First, it should start with the sender's address and date, followed by the recipient's address. This formal layout not only demonstrates professionalism but also ensures that the document can be easily filed and referenced later.Next, the salutation is an important element, as it establishes a respectful tone. Common salutations include "Dear [Recipient's Name]" or "To Whom It May Concern," depending on whether the recipient is known. After the salutation, the body of the letter of transmittal begins, where the sender introduces the enclosed document. This section should be concise and to the point, summarizing the purpose of the document and any relevant details that the recipient should know.For instance, if the document being sent is a project proposal, the sender might mention the project's objectives, the timeline, and the expected outcomes. This summary not only piques the recipient's interest but also allows them to grasp the main ideas without having to read the entire report immediately.Additionally, it is beneficial to include any specific actions that the sender expects from the recipient. For example, the sender might request feedback, approval, or a meeting to discuss the document further. This clarity in communication can help prevent misunderstandings and ensure that both parties are on the same page.Finally, the closing of a letter of transmittal should express appreciation for the recipient's time and consideration. A polite closing statement, such as "Thank you for your attention to this matter" or "I look forward to your response," reinforces a positive tone and encourages further communication.In summary, a letter of transmittal is more than just a formality; it is a vital component of professional correspondence that facilitates understanding and engagement. By mastering the art of crafting an effective letter of transmittal, individuals can enhance their professional image and improve their communication skills. Whether in business or academia, knowing how to write a clear and concise letter of transmittal can make a significant difference in how documents are received and perceived. Thus, investing time in learning this skill is undoubtedly worthwhile for anyone looking to excel in their professional endeavors.

在商业和正式沟通的世界中，各种文件在有效传达信息方面发挥着至关重要的作用。其中一份重要文件是转交信，它作为附带报告、提案或其他重要文件的封面信。理解转交信的目的和结构可以增强一个人的专业沟通能力，并确保收件人理解所附材料的背景。转交信通常在向个人或组织发送报告或提案时使用。它的主要功能是介绍随附的文件，提供其内容和重要性的简要概述。这种介绍至关重要，因为它有助于为读者设定基调，并为他们提供必要的背景，以理解所附材料。转交信的结构通常包括几个关键组成部分。首先，它应以发件人的地址和日期开始，然后是收件人的地址。这种正式的布局不仅展示了专业性，还确保该文件可以被轻松归档和后续引用。接下来，称呼是一个重要元素，因为它建立了尊重的语气。常见的称呼包括“亲爱的[收件人姓名]”或“致有关人士”，具体取决于收件人是否已知。在称呼之后，转交信的正文开始，发件人在此介绍随附的文件。这一部分应简明扼要，总结文件的目的和收件人应知道的相关细节。例如，如果发送的文件是一个项目提案，发件人可能会提到项目的目标、时间表和预期结果。这种总结不仅能引起收件人的兴趣，还能让他们在不必立即阅读整个报告的情况下把握主要思想。此外，包含发件人期望收件人采取的具体行动也是有益的。例如，发件人可能会请求反馈、批准或安排会议以进一步讨论文件。这种沟通的清晰度有助于防止误解，并确保双方保持一致。最后，转交信的结束部分应表达对收件人时间和考虑的感谢。礼貌的结束语，如“感谢您对此事的关注”或“期待您的回复”，强化了积极的语气并鼓励进一步沟通。总之，转交信不仅仅是一种形式；它是专业通信的重要组成部分，促进理解和参与。通过掌握撰写有效的转交信的艺术，个人可以提升自己的专业形象并改善沟通技巧。无论是在商业还是学术领域，知道如何写一封清晰简洁的转交信都能对文件的接收和感知产生重大影响。因此，花时间学习这项技能无疑是任何希望在职业生涯中脱颖而出的人值得投资的事情。